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The
Site Director is responsible for oversight, development, and implementation of the before/after school programs and services offered by Orion’s University. Site Directors develop the structure of the program based on the needs and interests of the students, their parents and teachers, manage the program staff and operations, and foster and maintain relationships with assigned schools and their community. This position requires a commitment to the Orion’s University mission and its core values of honesty, respect, responsibility and caring as well as a commitment to enriching the experiences and skills of youth. The successful candidate for this position will have excellent sales & marketing, communication, and management abilities
General sales/marketing duties include
- Using the sales and marketing tools provided, establish new clients through on-site visits and calls to existing or potential administrators and families.
- Develops and maintains positive and effective relationships with school district personnel, government officials, community leaders, educators, school officials, community partners, foundations, and other individuals or organizations involved in youth development.
- Collaborate with the school to secure potential enrollment of elementary children, retain high student attendance, and work with school teachers to collaborate and enhance student academic achievement.
- Keep management informed by submitting activity and results reports, such as daily call reports, weekly work plans, and monthly and annual analyses.
- Collect and analyze survey data, and demographic to forecast enrollment patterns and the need for curriculum changes.
- Maintains communication with all school-related and community collaborations and networks supporting the after school program.
General administrative duties include
- Determine the scope of educational program offerings, and prepare drafts of program schedules and descriptions, to estimate staffing and facility.
- Maintain program space and shared space in an organized manner.
- Maintains accurate records, files, and data systems for reporting and billing.
- Reviews and submits monthly, quarterly, and annual program reports as necessary;
- Financial management; budgeting; collecting tuition payments
Supervisory/Management duties include
- Carries out supervisory responsibilities in accordance with the company’s policies and applicable laws. Responsibilities include recruiting, interviewing, hiring, and supervising on-site staff and volunteers, performance evaluations, goal setting, professional development, and addressing complaints about supervisees’ work.
- Assures the effective implementation and successful completion of program.
- Maintains professional and technical knowledge by attending company meetings and workshops.
- the school through volunteering and acting as an available aid; assistance within school day classrooms, participating in school events, supervising school field trips, etc.
Desired Knowledge and Qualification
- Bachelors Degree; Associates accepted with at least 2 years supervisory or management experience
- Excellent supervision, management, and leadership skills, including knowledge of mentoring, evaluating, and inspiring staff.
- Excellent written, oral communication, networking, negotiation (conflict management and resolution), and presentation skills.
- Experience with after school program development and coordination, curriculum development, finance/budget monitoring, and direct youth services coordination.
- Experience with community outreach and education, school district operations, and community collaborations
- Pass required health and background check
- Minimum age of 21
- Bilingual preferred; not required
Compensation: $30,000/yr + Benefits
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Instructors will accurately and effectively deliver the Orion’s University (OU) enrichment curriculum to groups of students in grades K-8 at assigned schools. Instructors will report to the Site Director. This is a part-time, seasonal position. All employees must submit to and pass a health and DCFS background check.
Responsibilities
- Accurately and effectively deliver the OU enrichment curriculum to students in grades K-8
- Maintain accurate attendance records
- Facilitate the retention of students in the program
- Effectively manage classroom and student behavior
- Attend regular team meetings
Required
- Minimum of 60 college credit hours
- Experience working with children in an education/recreation environment
- Experience with classroom/behavior management
- Excellent interpersonal communication skills and detailed oriented
- Ability to build and maintain effective working relationships
Preferred
- State certified teaching certificate
- Bilingual Spanish, Arabic, Hindi, or Urdu a plus
- Experience teaching in one or more of the following areas: Theater, Art, Dance, Music, Yoga, Lego, Sewing, Cooking, Film, Literacy, Science, Physical Education
Compensation: $15/hr
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The
Program Assistant, under the direction of the After School Site Director, implements after school programs and assists in the supervision and instruction of the program at assigned school site; communicates with school personnel on program activities. Orion’s University offers children recreational, social, educational and cultural enrichment opportunities as well as tutoring and homework assistance.
Responsibilities
- Assists in development and implementation of the overall program
- Communicates with parents, teachers and others to provide information on program activities, student progress or related concerns
- Maintains contact with and informs Site Director of any needs and/or concerns relating to the After School Program
- Works with Site Director to ensure proper coverage for classes in Instructor absences
- Assists with recreational and enrichment activities with small and large groups
- Supervises support staff and volunteers as assigned
- Assists in daily set up and daily clean up
- Maintains accurate daily attendance records
- Performs routine clerical duties; helps to maintains records needed for program administration
- Attends regular staff meetings and periodic trainings
- Performs other duties as assigned
Desired Skills and Qualifications
- Previous experience working with school-aged children
- Must possess high school diploma
- Communicate and maintain effective relationships with students, parents, staff and the public
- Pass TB clearance and background check
- Bilingual in Spanish, Arabic, Hindi or Urdu a plus
Compensation: $12.50/hr
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The
Registration Assistant reports directly to the Program Manager. The Registration Assistant is responsible for providing support to the Program Manager. This is a part-time seasonal position. The position is not benefit eligible. Candidate must submit to and pass a federal and state background check.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Actively participate at school and community events
- Assist with material distribution for promotion of Company
- Recruit students
- Register Students
- Other clerical tasks as necessary
REQUIRED
- Excellent interpersonal communication skills- ability to approach parents and students
- Mobility around the city – can be public transportation or car
- Community involvement
- Takes initiative, exhibits energy and a strong desire to achieve
PREFERRED
- Fluency in Spanish
- Demonstrates integrity
- Actions-oriented, able to produce results despite lack of resources
- Able to build and maintain trusting relationships
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, and reach with hands or arms. The employee is occasionally required to stoop, kneel or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The employee must be able to clearly communicate in English and/or any other languages deemed necessary.
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Lead Instructors are responsible for overseeing the execution and delivery of program curriculum. They work with Instructors, Program Assistants and report directly to the Program Manager. Lead Instructors are organized, enthusiastic, fun, and typically have teaching certificates or significant teaching experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Lead the ongoing professional development of the program’s instructional staff
- Help to ensure student retention and assist in meeting goals for average daily attendance
- Collect daily student attendance forms
- Complete daily instructor observations
- Assist in the substitute placement process and substitute for instructors as needed
- Support the Program Manager with operations at all stages of the program
REQUIRED
- Minimum of 60 college credit hours
- State-approved teaching certificate
- Strong leadership qualities
- Ability to drive and produce results and adjust quickly to change
PREFERRED
- After-school program experience
- Fluency in Spanish
- Knowledge of the Supplemental Educational Services (SES) industry
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The
Program Manager reports directly to the Area Director and AAD. The Program Manager is responsible for building relationships with parents, teachers, students and school administration. Program Managers will manage Registration Assistants, Program Assistants, Lead Instructors and Instructors. This is a full-time, temporary position. This position is benefit eligible. Must submit to and pass federal and state background check.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Oversee and manage day to day operational logistics of program
- Student registration, attendance and retention
- Staff recruitment and development
- Daily submission of program attendance and timesheets
- Active participation in local community events
- Maintain and build positive relationships with school Administration
- Present to parents, staff and school administration on Orion’s Mind program and curriculum
- Pick-up and deliver materials from corporate office to designated school(s)
- Substitute teach for classes on an as needed basis
- Meet with parents and school administrators
- Plan and conduct weekly instructor meetings
- Operations leader for instructor trainings
REQUIRED
- Excellent interpersonal communication skills and strong leadership ability
- Personal computer with high speed internet connection
- Valid driver’s license and reliable car with willingness for up to 70% local travel
- Strong organizational and time management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Minimum of 60 college credit hours or 1 year management experience
- Proven track-record of successful program and team management
- Demonstrate consistent logic, rationality and objectivity in decision making
- Ability to plan, organize and schedule team meetings
- Maintains stable performance and poise in high-pressure situations
- Ability to generate new innovative approaches to problems or creative modifications to established approaches
- Adjusts quickly to changing priorities
- Team player – cooperative with supervisors and peers
- The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
PREFERRED
- Program management experience
- Fluency in Spanish
- Experience with Classroom/Behavior management
- Knowledge of SES and/or familiarity of school organization structures
- Demonstrates integrity
- Actions-oriented, able to produce results despite lack of resources
- Exhibits energy, strong desire to achieve
- Exhibits high sense of responsibility and sets high standards of performance for self and all coworkers
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The
Assistant Area Director will be asked to actively pursue new business development, retain existing business, and manage the business cycle from inception to profitability. Duties include participating in the formulation of policies and procedures for the management of programs by seeking and developing lasting relationships with school administration and communities. The Assistant Area Director will manage a team of Senior Program Managers (SPM) and Program Managers (PM), leading and mentoring them to run successful programs. The Assistant Area Director must have a valid driver’s license and reliable vehicle for 75% travel between program sites.
We are seeking a creative thinker, a stickler for details who thrives in a fast-paced, ever changing environment. Your experience in management, education, and business development will make you an asset to our growing team. The ideal candidate will have management experience in new growth markets and will be able to hit the ground running.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Seek and develop new and existing business relationships
- Develop & maintain positive relationships with school administrators and key stakeholders
- Maintain compliance standards
- Recruit & retain program staff in conjunction with HR
- Lead, mentor, and develop a management team of SPMs and PMs, ensuring that company objectives are understood and embodied by your team
- Establish a communication protocol and chain of command within your team
- Supervise, develop, and manage the performance of a team of SPMs and PMs throughout every phase of the business cycle
- Maintain program quality (provide scheduled or unscheduled site supervision visits)
- Monitor the day-to-day operations of each program, and collaborate with field personnel and corporate office to ensure timely receipt of company deliverables
- Report progress, successes, and challenges along with resolutions to field director regularly
- Oversee, manage, and participate (when necessary) in the student registration phase
- Plan, organize, schedule, and coordinate team meetings to ensure successful programs
- Perform additional duties as assigned
REQUIRED
- Bachelors Degree or relevant experience
- 3-5 years of program management experience in an educational environment
- Intermediate level of proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent interpersonal communication skills
- Proven track-record of successful program and employee management
- Strong leadership and conflict resolution skills
- Demonstrable integrity, consistent logic, rationality and objectivity in decision making
- Knowledge of SES and/or familiarity of school organization structures
- Ability to maintains stable performance and poise in high-pressure situations
- Ability to generate innovative approaches or creative modifications to established approaches in order to solve problems
- Flexibility to adjust quickly to changing priorities and fast pace environment
- Ability to build and maintain trusting relationships
- Valid Driver’s license and reliable transportation
- Intermediate level of proficiency in Microsoft Office (Word, Excel, Outlook)
PREFERRED
- Fluency in Spanish
- Experience with classroom/behavior management
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Orion's University is seeking an
Operations Lead in the follow possible locations: Arizona (Tuscon, Phoenix); California (San Diego, Los Angeles, Riverside, Fresno, Oakland, Sacramento); Colorado (Denver); Kansas (Kansas City); Michigan (Detroit, Western MI); New York (New York City, North and Northwestern NY state); Wisconsin (Milwaukee).
ESSENTIAL DUTIES AND RESPONSIBILITIES
Human Resources
- Ensures compliance with all state and federal discrimination and employment regulations
- Assists in administration of recruiting programs and OM branding campaigns
- Conducts initial screenings to obtain work history, education, training, job skills, and salary requirements
- Maintains records on recruiting activities as required by HR Director
- Participates in administrative staff meetings and attends other meetings and seminars as needed
- Leads sourcing and recruiting initiatives and processes to leverage networking and employee referrals
- Develops and maintains office procedures, policies, files and records
- Maintains HRIS records and compiles reports from database as needed
- Helps to maintain company organization charts and employee directory
- Processes payroll changes based on state and federal requirements
- Responsible for labor relations, provides advice and counsel on personnel issues
- Serve as a liaison with Corporate Departments (Human Resources, Fulfillment, Business Intelligence, Marketing/Communications, Curriculum, and Finance)
Office Management
- Manages the reception area to ensure effective telephone and mail communications
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Supervises the maintenance and alteration of office areas, supplies and equipment, as well as layout, arrangement and housekeeping of office facilities
Operations
- Leads all aspects of order fulfillment operations in the branch office
- Leads all aspects of distribution of prepared materials from corporate office:
- Monitors warehouse inventory levels
- Manages shipping and receiving
- Distributes program materials
- Uses online reports to identify and fix data-related issues
- Learns and then ensures all field managers use best practices in completing/scanning company forms
- Processes student assessments using simple software and a desktop scanner
- Assists with general clerical duties such as printing, photocopying, faxing, filing, collating
- Assists with logistical duties such as compiling monthly invoices and transporting program materials
- Trains employees whenever new equipment is introduced or computer software is updated
- Resolves data-related issues
- Responsible for all bookkeeping and financial security, such as accounts payable/receivable and payroll.
- Oversees facility management, including office space, lease agreements and janitorial services
- Assists with employee travel arrangements
- Manages portable devices (e.g., phones, laptops, scanners, etc.)
- Perform other duties, as necessary
REQUIRED
- 2+ years of HR Generalist and/or other HR background experience
- 2+ years of Office Management experience
- Customer service experience
- Excellent organization skills
- Strong computer literacy, specifically Microsoft Office
- Excellent written, oral, and interpersonal communication skills
- Able to work under pressure and tight deadlines
- Ability to handle multiple projects concurrently despite changing priorities
- Good judgment and ability to recommend and negotiate business-driven solutions
- Proactive, assertive approach to problem solving
- Able to lift approximately 30 lbs
- Creative problem solver with great attention to detail
- Eager to learn and comfortable asking questions
- Able to work both independently and in a team environment
PREFERRED
- Bilingual (English/Spanish)
- Bachelor’s degree
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The
HR Generalist/Payroll Administrator will be responsible for the day-to-day operations in the Human Resources department, focusing on payroll, employee/labor relations and staffing. Manages payroll process and performs accounting-related tasks. Accountable and responsible for all aspects of quality service for clients. Contacts and assists clients in process of obtaining information for payroll production and tax related issues; verifies totals, responds to/resolves client questions and problems and delivers quality customer service to our employee population.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Work with the Director to evaluate and resolve human relations, labor relations, and work-related problems
- Develop and maintain office procedures, files and records
- Ensure compliance with all state and federal discrimination and employment regulations
- Execute and run various reports using our systems, as needed
- Provide excellent customer service
- Analyze, prepare and input payroll data. Typically uses automated system to produce accurate and timely payroll. Ensure compliance with all applicable state and federal wage and hour laws.
- Prepare weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
- Contact clients as needed to obtain payroll data including salary adjustments, special payments, tax allocations and employee deductions and to set schedules,
- Accurately key all payroll related data necessary to process and meet appointment schedules.
- Keep abreast of the payroll processing system and changes in wage and tax laws, and corresponds with federal, state and local tax agencies on behalf of our clients in problem situations.
- Establish and maintain a positive working relationship with clients, agencies and coworkers to promote retention and a quality service image.
- Support seasonal training sessions.
- Compile payroll data such as garnishments, vacation time, and insurance deductions.
- Poll time sheets and review the downloaded information for completeness and accuracy.
- Process weekly transfer of payroll data from online payroll system.
REQUIRED
- A bachelor's degree strongly preferred and (2) to (4) years of HR experience preferably in payroll
- Excellent organization skills with the ability to work under pressure and deadlines
- Computer literacy, specifically Microsoft Office (Word, Excel, and Powerpoint)
- Advanced written, oral and interpersonal communication skills
- Flexibility and ability to work on multiple projects concurrently despite changing priorities
- Proactive and assertive approach using good judgment in a problem solving environment
- Bilingual (Spanish) strongly preferred
- Knowledge of applicable state and federal wage and hour laws.
- Experience running payroll, preferably large operational ones
- Must facilitate management and employee understanding of payroll procedures.
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The
Sr. Application Developer position is an excellent opportunity for a developer who wants to quickly mature into a Software Architect role. The Senior Application Developer will be working directly alongside internal clients and senior company leadership with no barriers and instant feedback.
The Senior Application Developer is predominantly involved in developing business solutions by creating new and modifying existing software applications. He or she will be the primary contributor in designing, coding, testing, debugging, documenting and supporting all types of applications consistent with established specifications and business requirements to deliver business value. Projects include automation tools, database architectures, custom business desktop applications, and custom web applications.
The Senior Application Developer will be the lead technical member of the development team and may have some supervisory responsibilities (SCRUM Master/Project Planning, Employee Timesheets, and Performance Evaluations).
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Develop, test, deploy, and maintain/replace custom business desktop applications and web applications.
- Quickly distill business needs into software solutions.
- Work with business analysts to author and maintain workflow/use cases flow charts as documentation for how these software solutions function.
REQUIRED QUALIFICATIONS
- Experience with .NET Framework, C#.NET, ASP.NET, and MS-SQL Server is required.
- Experience with Javascript, CSS, HTML, and XML is required.
- Excellent technical research, analytic and problem solving skills are required.
- Ability to work well in a team environment is required.
- A passion for attention to detail and a strong work ethic is required.
- A keen eye for process improvement; always looking for ways to work more efficiently.
- Experience working with Databases and Data Models is required.
- Experience working with Microsoft Excel and developing VBA Macros for Excel is required.
- Experience developing website data extraction solutions is required.
- Experience working with R is desirable but not required.
- A Bachelor's Degree in related field or demonstrated performance as a developer is required.
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We are seeking a
Business Analyst (BA) to join us at our Chicago headquarters. BAs report to the Director of Operations and receive mentorship from the Director of Finance. As part of the Business Intelligence team the BA will help facilitate thoughtful decision making through analysis. Our BAs are self-starters with innate curiosity and insatiable desire for learning new things. They ask smart questions, think critically, and take a creative approach to solving problems.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Create and update our database and reporting tools for business users (Excel and QuickBase)
- Write and maintain simple computer code in HTML, iMacros, and Visual Basic
- Analyze information needed for business decisions
- Design and implement a variety of operational tools for quickly processing large datasets
- Generate ideas about how to improve and streamline our operations
- Identify, plan, and execute special projects from start to finish
- Perform other duties as assigned
REQUIRED
- Intermediate skills in Microsoft Excel, with a strong desire to become an expert
- Some knowledge of computer programming
- A keen eye for process improvement; always looking for ways to work more efficiently
- Ability to work independently with minimal instruction or supervision
- Utmost attention to detail
- Ability to juggle multiple tasks and prioritize effectively
- Comfort interacting with all departments and all levels of management
- Ability to communicate and work with individuals at all levels in the organization
EDUCATION
- Bachelor’s degree, preferably [but not necessarily] in a technical discipline
- GPA of 3.0 or higher
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We are seeking an
Accounts Receivable Clerk (A/R) with 1-3 years experience to join us at our Chicago headquarters. A/Rs report to the Director of Operations and receives mentorship from the Manager of IT. As part of the Operations team the Accounts Receivable Clerk will help implement/develop a system for billing/payments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Keep track and process accounts and incoming payments in compliance with financial policies and procedures
- Perform day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data
- Research and solve payment discrepancies
- Process credit card payments and credits
- Facilitate swift payment of invoices due to the organization by sending bill reminders and contacting clients with outstanding accounts
- Organize a recovery system and initiate collection efforts
- Generate financial statements and reports detailing accounts receivable status
- Perform other duties as assigned
REQUIRED
- Must have 1-3 years experience in A/R and collections
- Hands on experience in operating spreadsheets and/or various accounting software (JDE or other full-scale ER software)
- High degree of accuracy and attention to detail
- Proven ability to calculate, post and manage accounting figures and financial records
- Customer service orientation and negotiation skills
- Data entry skills along with a knack for numbers
- Solid understanding of basic accounting principles, fair credit practices and collection regulations
- Ability to juggle multiple tasks and prioritize effectively
- Comfort interacting with all departments and all levels of management
EDUCATION/TRAINING
- Associate degree; or equivalent from a two-year college or technical school; or six months or more related experience and/or training; or equivalent combination of education and experience.
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We are seeking an
Enrichment Curriculum Coordinator to develop and implement a creative enrichment curriculum experience for children in grades K-8. The coordinator should be well versed in the most up to date methods and research in the creation of curriculum. The coordinator must be able to create a before and after school enrichment program that can motivate and interest students of differing abilities and help them make progress in key areas over the course of the program. The program must clearly demonstrate to the parents the added value of participation in the program. The coordinator must be able to write the curriculum such that employees can be trained to consistently implement the programs across sites at the highest quality level.
Reporting to the Director of Operations for Orion’s University and working closely with the Site Directors, the ECC will be responsible for the coordination, implementation and evaluation of programs for elementary youth that happen during “out of school time”.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Develop and write age appropriate enrichment curriculum for students in kindergarten through 8th grade
- Capture enrichment program ideas from existing experienced staff and turn those ideas into a formal program with documentation and training that can be implemented at all sites
- Identify the materials needed in the classroom for the enrichment program and work with the fulfillment department to procure the materials
- Develop and execute a training program for staff and vendor partners so they understand the approach and teaching methodology in order to help their students with the enrichment activities
- Analyze and interpret the results of the enrichment program to identify areas for continuous improvement in them
- Provide feedback and guidance to the Site Directors in order to maximize their knowledge of how to help students through the various activities
- Build partnerships and negotiate arrangements with expert third party vendors to have third parties implement enrichment activities
- Research pre-packaged enrichment offerings that can be purchased and implemented with Orion’s University staff
REQUIRED
- Creative teaching approach for children of all ability levels
- Bachelor’s degree and 3-10 years of professional experience
- Expertise in end-to-end lifecycle and support of curriculum development
- Demonstrated track record of delivering on-time high-quality curriculum
- Experience overseeing multiple simultaneous work-streams in various stages of lifecycle
- Experience tracking, aligning, and staging work around numerous dependencies
- Superior verbal, listening, written and interpersonal communication skills
- Proven ability to define needs, develop plans, coordinate resources and implement action plans
- Proven ability to communicate effectively and proactively with senior leadership on status, issues and risks
- Experience working with limited direction within a complex and evolving environment
- Competency in helping to create and sustain an enterprise-wide environment that fosters accountability, high-quality, commitment, growth and innovation
- Analytic, administrative and organizational skills
- Flexible
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